Note: This is a “sample post” for class (educational) purposes only.
My role as Social Media Manager at the Hyatt Regency Orlando includes monitoring comments posted by our guests on travel review websites, such as Trip Advisor. These comments give us a good idea about the experiences of our guests at the hotel. They also provide us with feedback related to what is important to them. These comments can also reflect how our brand is perceived in the eyes of the consumer; how they describe Hyatt’s corporate image. Because I also handle public relations, tracking and responding to these comments is essential for our organization because we want to build and maintain relationships with our customers. In order to do this, it is very important to listen to them while they voice their opinion about our property; it is equally important to respond to them in order to show them that we care. We don’t have a standardized format that we use for every response. We tailor our response so that it is directly related to the message we receive from them. This means that what we do not answer just for the sake of it. We personalize our feedback because we value each guest’s experience.
We take positive reviews as free promotion, word of mouth marketing. We also value them as an opportunity to engage with our customers beyond their stay. We also treasure the fact that they take time to write these reviews because they want others to know how good was their stay. Finally, we showcase these reviews on our hotel website and social media accounts. After all, we want actual and potential customers to know how others see us! Below is an example of a positive review, followed by our “hypothetical” response:
Sample post (#1) from customer:
Sample answer from our hotel:
Thank you so much for your feedback. We’re glad you came back to stay with us, this time for pleasure! I’m happy to hear we could fulfill your request of a higher floor and I hope next time we can accommodate your family in a room with pool view.
It was also good to learn that your kids enjoyed our zero-entry Grotto Pool with water slide and interactive water feature. We’ve seen families spend a whole day enjoying this pool, as well as our Olympic-size Terrace Pool. I will pass your comments about the pool maintenance to our Operations Manager. We value your opinion and strive to offer our guests a complete and pleasant experience. You also enjoyed your massage at The Spa and wished it were longer. This means you really enjoyed that experience in the harmonious atmosphere at The Spa.
We believe no stay at a hotel is complete without delightful dinning experiences. This is why our new dinning features offer choices that please everyone. This is the case of the 24-hour B-Line Dinner, in which the desserts and display window featuring our homemade cakes and pastries take the leading role! I’m happy you found that dessert scrumptious. Since you visited us during a very busy, the wait at Fiorenzo Italian Steakhouse was longer than it should have and we apologize for that. However, we’re delighted that your dinning experience was positive and that you feel happy with the service at the table by Ralph. If your next visit is on Easter, Mother’s Day, Thanksgiving, and Christmas, don’t forget to try our award-winning brunch.
Our shuttle service frees you from the hassle of having to find a parking space at the theme parks, plus we take good care of your car, like you say! Since this was your second stay and we also want to see you come back here or to any other Hyatt hotels, we invite you to join our loyalty program for free, Hyatt Gold Passport, in which you can enjoy exclusive benefits and free nights with no blackout dates at any Hyatt worldwide. Hope to see you back here at the Hyatt Regency Orlando!
Two weeks after the previous post I was offered a work opportunity as Social Media Manager at the Hilton Fort Lauderdale Marina. Even though this implied relocation, I was motivated by the opportunity and decided to go for it. Remember, this post is hypothetical and for educational purposes only!
While we love to read positive feedbacks and see our ratings go up, we also consistently track and respond to negative reviews. We are aware that these travel review websites represent an open forum for people to vent about the experiences they had at hotels, positive or negative. In both cases, we respond rapidly to each review. As soon as I started working here, the hotel received this feedback from a customer:
Sample post (#2) from customer:
Sample answer from our hotel:
Thank you for reviewing the Hilton Fort Lauderdale Marina hotel and for taking the time to highlight some areas for improvement. We apologize for the inconveniences and maintenance issues you had during your stay with us for your 10-year high school reunion. What you describe its contrary to Hilton standards. Since 1919, the Hilton family of hotels serves thousands of customers a week, and we strive to create the best possible hotel stay for our customers, including ensuring the guest rooms and the common areas are in optimal conditions and that the pool is cleaned everyday. Our guest rooms are designed with comfort and convenience in mind. I will personally follow up on everything that you pointed out with the management team and make sure we address all issues. We hope you give us another opportunity to serve you better in the future.